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MONITOR AFx™ Director V4.1 User's Guide

500-9041 v4.1

Time and Attendance Reports

Cardholder time and attendance reporting

allows generating reports pertaining to the

presence (roll-call), tardiness, number of hours

at work, etc. for users pertaining to a specific

account.

These reports are extrapolated from entry and

exit (access granted) messages in the activity

log, and compared against a selected

"attendance-period" that defines when the

users are supposed to be inside the facility.

TechTip:

Reports pertaining to past events are based

on the present event list, plus any archived data that

has been re-imported using the archive feature.

See: "Exporting or Importing Activity or Audit Logs".

For accurate attendance reporting:

•

The site (account) must have a ‘Required

Attendance Zone’ defined by setting the "Area" as

"Outside" for all readers used to

exit

from this

zone.

For details, refer to "Reader 1 & 2 Settings for a

Door".

•

Persons must use their access card / token

EVERY time they enter and exit the facility.

Attendance reports can take a full minute or longer to

appear--depending on the number of cards at the site,

and the number of activity messages being scanned.

For better performance, be sure to select the smallest

date-range that meets your requirements. Also, you

can keep the activity log to a suitable size via regular

use of the

Archive

and/or

Purge

features.

For details, refer to "Exporting or Importing Activity or

Audit Logs", and "Removing old Activity or Audit Logs".

Areas set for Antipassback Checking: The "APB Auto-

Reset" feature is generally

not

recommended where

Time & Attendance reporting functions will be used.

For details on the 'Antipassback' feature, and the "APB

Auto-Reset" selection, refer to the "Antipassback"

settings in the "Area" configuration topic.

Required-Attendance Time Periods

To allow time & attendance reporting, each site

(account) must have required attendance time

periods set up that specify the days and blocks

of time that employees are supposed to be

inside the facility.

For details, refer to "Required-Attendance Time

Periods".

Running a Time and Attendance Report

Select

Time and Attendance Report

from

your MyTools bar,

click

[Reports]

in the

'tree', and select

Time and Attendance

Multi-Account Systems: Select the desired

account near the centre of the screen.

Tip:

This option appears only if you didn't already

have an account 'open' in the tree.

Select the range of dates to be covered by

the report ("From" and "To"), and the time to

be used as the "Start of Day".

Tip:

See the item-descriptions for more info.

Select the desired type of report (see the

"Report Type" description for details).

Select the "Attendance period" that specifies

when persons are supposed to be in the

facility.

Notes:

An attendance period is

not

required for

"Arrival / Departure", "Roll-Call" or "In/Out Status"

reports. If a suitable attendance-period is not

listed, refer to "Required-Attendance Time

Periods" to set one up now.

To limit the report to a specific authority,

user, etc., click

[Search For]

, and select the

desired criteria.

Tip:

To clear a selection, select it and use your

Backspace

Delete

key.

Tip:

You can scroll within the form to view

additional items if necessary.

Select

report

destination'

(i.e.,

whether

viewed,

printed,

saved

file).

If you select "Archive" or a type of "File",

click

[File...]

, set the location and filename

as desired, and click

Save

Click

[Run]

, and respond to any additional

screen(s) that appear (details to follow).

For details on viewing and printing displayed reports,

refer to "

Working with the Report Viewer

Time-and-Attendance Reporting

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